Will Medium store my personal information?
Medium does not store any personal information from the taxpayer forms in house.
Instead, Medium partners with Tipalti, a trusted payments partner, to collect and store any personally identifiable information from users. When you submit your taxpayer information on our page, it goes directly to Tipalti without ever entering Medium's system. Tipalti is SOC2 compliant for user data.
Once per year, Medium's finance team will generate and send 1099-MISC forms to writers who received cash earning. The 1099 form will come from a company called Track1099. Throughout this process, users' personal information will still not be stored on Medium's system.
Who is Tipalti?
Tipalti is a trusted payments partner to Medium (used by a number of other companies including Amazon, Twitter, Twitch, and more). Medium has partnered with Tipalti to securely and reliably collect and store personally identifiable information from users. When you submit your taxpayer information on our page, it goes directly to Tipalti without ever entering Medium's system.
Tipalti is SOC2 compliant for user data. SOC2 stands for Service Organization Control 2, which is a certification of security and privacy. The certification signifies that Tipalti undergoes regular audits to ensure their controls related to security, processing integrity, confidentiality and privacy are up to date.
Do I need to file my own earnings with the IRS?
If you have determined your earnings to be taxable, you will need to file your earnings each year when you report your income for taxes. In January of the new year, in which you earned and received payment from Medium for the prior year, you will receive a 1099-MISC or 1042s form through email or paper mail. The IRS deadline for Medium to provide you a 1099-MISC or 1042s is typically at the end of January for the prior year's tax period.
Please see our FAQ answer "Are My Earnings from Medium Taxable?" for more information.
Are my earnings from Medium taxable?
Please note we are not able to give advice on how or when you should file your taxes, or to determine what is taxable. We recommend that you contact a tax professional for any questions or recommendations.
Per IRS guidelines we will provide you a 1099-MISC or 1042s tax form based on earnings thresholds for each year that you earned and received payment as part of our Partner Program. While generally most 1099-MISC or 1042s are considered taxable income, we can not provide you with tax guidance. If you have any questions, we recommend that you contact a tax professional.
Will I lose a percentage of the earnings shown on my dashboard to taxes?
For a full explanation, please review our answer “Will a portion of my earnings be withheld for US taxes?”
In short — no, the amount you see in your dashboard then receive is the amount you have earned. No money is withheld by us, and no money will be withheld by the US government.
Do I need to enter my taxpayer information if I am a nonresident alien or do not live in the U.S.?
Yes, if you are a nonresident alien (not a US taxpayer), you must provide valid non-US taxpayer information in order to earn through the Partner Program. This is because Medium is required to issue a 1042s tax form to nonresident aliens who earn through the Medium Partner Program, in order to comply with US law.
In order to complete the 1042s tax form and then send copies both to you and to the IRS, we will first need to collect your taxpayer information through either a W-9 or W-8BEN form.
If you are not a US taxpayer, you will most likely need to complete one of the W-8 forms. If you are not sure which one, click "Start the tax form questionnaire" within the form or consult the IRS's W-8BEN instructions for non US based guidance.
For more information, see our article "I am a nonresident alien (non-US taxpayer). Which tax form do I fill out?" and for help filling out a W-8 form, see "Filling out the W-8BEN and W-8BEN-E tax form (for nonresident aliens)."
Will I see any changes on my Partner Program dashboard once I submit my tax information?
As of now, you will not see any changes to your Partner Program dashboard. However, we have added a helpful link to your taxpayer information form from your dashboard, to enable you to easily modify your taxpayer information.
Will your "verification process" hurt my credit score?
No. The verification process is only to ensure the tax forms are issued with the correct information and has no bearing on your credit.
The tax information you provided is verified through the IRS Taxpayer Identification Number (TIN) Matching Program. This Program confirms your legally given name, legal company name not the "Doing Business As" name (if applicable), correct taxpayer ID (SSN or EIN) and complete address all match per the IRS.
What happens now that you have verified my tax information?
Once your tax information has been verified, you will receive a second email confirmation. If, for some reason, your tax information is not validated, we will send you an email asking you to revisit any errors.
Once you have generated earnings in our Partner Program, we will issue your payments per our payment schedule. Then, in January of each year in which you earned and received payment from Medium, you will receive a 1099-MISC or 1042s form.
We prefer to electronically provide your tax forms, so you will receive an emailed invitation to accept the electronic format. In case you chose to not accept it electronically, we will paper mail your tax form by the IRS deadline. The IRS deadline for 1099-MISC or 1042s is usually around January 31st of the new year, for the prior year tax period.
There is nothing you need to do to initiate us sending your 1099-MISC or 1042s. We will submit it to you automatically, as long as you earned in the Partner Program and received the payment.
Why was my taxpayer identification number (TIN) rejected?
If you received an email notifying you we were not able to verify your taxpayer information, please review your submission and make the necessary correction(s).
The tax information you provided is verified through the IRS Taxpayer Identification Number (TIN) Matching Program. Please ensure you have provided your legally given name, legal company name or "Doing Business As" (if applicable), correct taxpayer ID (SSN or EIN) and complete address.
Once resubmitted you will receive an email confirmation from us stating you have submitted your taxpayer information.
Please note that it may take up to a few days for us to validate your resubmitted information. You will receive a second email notification once your new information has been validated. If, for some reason, your tax information is still not validated, we will send you an email asking you to revisit any errors.
I modified my tax information after it was validated. What will happen?
If you modify tax information that was previously TIN validated, then we will need to verify the new information as well.
If your new information is verified, then you will continue to earn as before. Note that it may take up to a few days for us to validate your new information, upon which you will receive email notification.
If your new information is not able to be verified, then we will begin withholding your earnings and will send an email to notify you of your TIN status. On that date, we will begin tracking your earning timeline, meaning that you will have 28 days to submit verified information until you stop accruing new earnings, and 180 days until you forfeit your withheld earnings.
I'm being told to fill out the 8233 Tax Form but Medium doesn't accept it.
Tipalti's questionnaire might suggest that you fill out the 8233 tax form in certain cases. Medium can't accept that form. If you're finding yourself in this situation, please watch this screencast. If the screencast does not help you, feel free to contact our support team by emailing email@example.com.
Note: The above answer applies for payments issued between 1/1/2019 - 12/31/2019. We will communicate any updates for tax year 2020 by Jan. 1, 2020.
Note: We are not able to give advice on how or when you should file your taxes. We recommend that you contact a tax professional for any questions or recommendations.