Publication inbox — Managing publication submissions

The publication inbox is a place for you (and any of your publication editors) to review submissions and keep track of stories in your publication.

To access your publication inbox:

1. Go to your publication homepage
2. Open the Manage publication menu on the top right
3. Select Inbox

You can review stories by Latest, filter by writer type, change the status, and click on the 3-dot menu for further actions. You can also access your Submission settings from this page.

Managing submissions

Tabs

• Submissions: Stories that have been submitted to your publication
• Scheduled: Stories that are scheduled to be published on your publication
• Published: Published stories that are visible on your publication
• Unlisted: Published stories that are unlisted
• Featured: Stories that have been featured or are currently featured in your publication

Writer types

• Approved writers: Writers whom you or your editors have added to your publication. They don't have limits on the stories they can submit to the publication.
• Guest writers: Writers who can submit a story to your publication but have not been added to your publication as an Approved writer. They are limited to three submissions at any given time.

You can filter the Submissions tab by "All writers," "Approved writers," and "Guest writers."

Submission statuses

The status options are: “Pending review,” “In review,” “Edits requested,” and “Declined.”

When a story is scheduled or published, it will automatically be marked as “Approved.”

Review statuses will default as "Pending review" and will update as the publication editors make any status changes.

Reviewing and publishing submissions

Once a publication writer submits a story to your publication, you or another publication editor needs to review the story and publish it for it to show up on your publication's homepage.

Head over to your publication inbox and review any submissions shown there. To make a change to the status, click on the status dropdown to select an appropriate status.

When a story is scheduled or published, it will automatically be marked as “Approved,” and writers will be able to see the update on their end.

Learn more about what writers experience when they submit to a publication.

How to remove a story from the publication

You can remove a story from a publication at any time by following the steps outlined below.

1. Locate the story you want to remove on the submissions list.
2. Click on the 3-dot menu and then on Remove from publication.

Submission settings

Editors can customize who they receive submissions from and what kind of submissions they accept. You can change your submissions settings at any time, as frequently as you want.

To access your Submission settings, click View settings in the top right corner.

In your Submission settings, you can customize the following options.

Preferences

Submission mode

• Open to all: your publication accepts submissions from all writers who follow the publication.
• Approved writers only: your publication accepts submissions from those who have been added as writers for the publication.
• Closed: your publication is not accepting submissions at this time.

Story type

You can select to accept only drafts, only published stories, or both.

Submission guidelines

You can set a link to your submission guidelines in your submission settings so writers can review them when they are in the process of submitting their story to your publication. The link can direct users to a Medium URL or an external website.

Notifications

Email

If you use a shared email account to manage your publication, you can add that email address to receive new submission notifications. This will make it easier for all of your editors to receive notifications of new submissions in one shared space.